Any person wishing to appear as a
deputation before Council or a Committee of Council is required to
submit a request in writing including name, address and phone number (to
be reached during the day) as well as a brief explanation of the issue
to be addressed and the desired action of Council with respect to the
issue. The request must be received by the Clerk’s Office no later than
4:30 p.m. on Wednesday, the week before the Council Meeting or Committee
Meeting.
To ensure that Council will by fully aware
of all facts pertaining to the issue, it is advisable that the
deputation also prepares and forward to the Clerk’s Department by
the Wednesday deadline, a copy of all written materials to be discussed
with the Council. The Deputy Clerk will ensure that this material is
included in the Council Agenda package for members of Council and the
appropriate staff.
If the deputation intends to read a
prepared text at the Council meeting, a copy of this prepared text must
be filed with the Deputy Clerk for the Township records.
Should the deputation choose to present
additional written materials on the night of the meeting, copies should
be available for distribution.