Township of Norwich
Historical. Agricultural. Beautiful.
Any person wishing to appear as a
deputation before Council or a Committee of Council is required to
submit a request in writing including name, address and phone number (to
be reached during the day) as well as a brief explanation of the issue
to be addressed and the desired action of Council with respect to the
issue. The request must be received by the Clerk’s Office no later than
4:30 p.m. on Wednesday, the week before the Council Meeting or Committee
To ensure that Council will by fully aware
of all facts pertaining to the issue, it is advisable that the
deputation also prepares and forward to the Clerk’s Department by
the Wednesday deadline, a copy of all written materials to be discussed
with the Council. The Deputy Clerk will ensure that this material is
included in the Council Agenda package for members of Council and the
If the deputation intends to read a
prepared text at the Council meeting, a copy of this prepared text must
be filed with the Deputy Clerk for the Township records.
Should the deputation choose to present
additional written materials on the night of the meeting, copies should
be available for distribution.
Deputations will be heard near the
beginning of the meeting (subject to scheduling) in the order they
appear on the agenda. Presentations will be limited to 10 minutes in
length. At the conclusion of the presentation, members of Council will
be given an opportunity to ask questions and seek clarification from
either the deputation or staff.
If Council is satisfied that all reports
and information pertaining to the subject have been presented, at the
discretion of Council, a decision will be made either immediately
following the presentation or later in the meeting after all other
scheduled deputations are heard. If additional information or time is
required before a decision can be made, the matter will be deferred
until a specific date.
The decision of Council will be made in
public usually while the deputation is present. The Clerk’s Department
will confirm in writing the decision of Council to the spokesperson
designated in the original request for deputation.